As stated in previous posts Corporate Record Keeping is essential when it comes to protecting your assets and tax benefits. Anything that is of major business consequence should be documented in your records. You need to show evidence that it was approved by the company.
Below are is a partial list of examples of business activities to document:
- Amendments to the Articles
- Annual Meetings of Shareholders/ Members
- Annual Meetings of Directors/ Managers
- Special Meetings of Shareholders, Directors/ Members
- Authorization for Voting Proxy
- Opening of bank account
- Adding or changing bank signatories
- Authorization to change or appoint company accountant
- Authorization to appoint legal counsel
- Authorization for payment of business travel
- Changes to Bylaws or Operating Agreement
- Changes in Stock/ Membership Certificates to correct errors or omissions
- Changes in Officers/ Management (new appointments, resignations, dismissals)
- Reimbursement for child care expenses
- Independent contractor service (1099s for outside services)
- Authorization for credit card
- Authorization to establish line of credit for the company
- Authorization for Foreign Qualification
- Reimbursement for Life Insurance
- Medical and Dental Reimbursement Plans
- Mergers and acquisitions
- Promissory Notes
- Retirement Accounts
- Purchase of Key-Man Policy
- Real Estate leases or purchases
- Setting salaries for Officers/ Managers
- Authorization to pay for vehicle expenses (purchases, leases, maintenance, insurance, gasoline)
- Dissolution of company
We do offer Corporate Record Keeping Assistance. For more information and sample forms, visit https://americancorpenterprises.com/what-we-offer/services/corporate-record-keeping/